An important part of the role of DP Coordinator is leading evaluation process. The role entails the coordinator to fully prepare the teaching staff, eadership team, students and parents for the self-study process and the possibility of an evaluation visit from the International Baccalaureate (which my school had in November 2015).
The evaluation is a 5 year process where the school must prepare evidence against the 77 IB standards and practices. The role of the coordinator is core to the process. The responsibilities of the coordinator are varied, and include: leading and training all stakeholders on what will be required from them; preparing timelines with expectations and deadlines; creating documents and folders on the staff link station so staff can collate and assess their evidence for the evaluation; looking at the school’s progress against previous recommendations and school action plan; creating new targets for the next 5 year cycle based on the evidence that has been gathered; leading whole staff and subject meetings with each of the 6 subject groups; writing up the self study; working with individual teachers to support them in finding and logging evidence and reflecting on the standards and practices; logging all evidence; setting up parent and student questionnaires; liaising with the IBO and the school to set up the logistics for the visit and logging and uploading all of the documents to be sent off to the assessors.
The evaluation process is recommended to take one year to complete. I created a folder called `Evaluation 2015` on the staff shared area to map the process out for teachers and the leadership team.
An overview of the process including all of the documents I created and put into folder for the staff can be found in this part of the website, including:
Aims of the process
- Aims of the process.
- Overview of the evaluation process.
- Steps of the process.
- Self-Study Action plan and timeline
- Self-study indicators
- Leading section A and B of the self-study
- Leading sections C1-C4 of the self-study
- Self-study evidence folders.
- Evidence, comments and grades form.
- Meetings and minutes
- Units of work
- Previous recommendations
- Parent questionnaires
- Student questionnaires
- Assessment date calender
- Self-study questionnaire
- Extended Essay Supervision
- Legal Status
- Organisation chart
- Sample student schedules
- Self-study process overview
- Evidence and evidence reference guides sent to the IBO
- Unit plans